Quote a client for an event before you begin. Set out the planning fee, coordination and vendor management with prices, add a valid-until date and an acceptance line, and download a professional PDF - free, no account.
What a event planning quote should include
- Your business and the client, with the event date
- A quote number, the date and a valid-until date
- The planning fee, coordination hours and vendor management
- Pass-through vendor costs kept separate, and assumptions
- Deposit terms and an acceptance line
Example event planning quote
A typical set of line items — click the button to open it as an editable estimate (with a valid-until date and an acceptance line), then change the details.
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Event planning fee | 1 | $1,800.00 | $1,800.00 |
| On-site coordination - per hour | 8 | $85.00 | $680.00 |
| Vendor management | 1 | $500.00 | $500.00 |
| Total | $2,980.00 |
Event planners quote a planning fee plus coordination, keep vendor costs separate, and take a deposit to begin.
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