Invoice a client for an event: the planning fee, on-site coordination hours and vendor management. Add your lines, apply tax, and download a clean PDF - free, no account.
What a event planning invoice should include
- Your business and the client, with the event date
- A unique invoice number and the date
- The planning fee, on-site coordination hours and vendor management
- Pass-through vendor costs kept separate from your fee
- Any deposit, the balance due, and your payment terms
Example event planning invoice
Here is a typical set of line items — click the button to open it in the editor, then change the descriptions, amounts and your details.
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Event planning fee | 1 | $1,800.00 | $1,800.00 |
| On-site coordination - per hour | 8 | $85.00 | $680.00 |
| Vendor management | 1 | $500.00 | $500.00 |
| Total | $2,980.00 |
Event planners often take a deposit up front, bill progress payments, and keep pass-through vendor costs separate.
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